INVITATION TO BID FOR Chiller Replacement Project UW - Marathon County Marathon County Facilities and Capital Management Department is soliciting bids for the removal and replacement of an existing chiller system at the UW Marathon County, 518 S. 7th Avenue, Wausau, WI 54401. This will be a single prime contractor lump sum bid and is not subject to State or Federal prevailing wage rate requirements. Bids shall be prepared in accordance with the contract documents prepared by ALV Engineering, P.O. Box 310, Fremont, WI 54940-9998. Time and Place for Receiving Bids: Marathon County will accept sealed Bids from qualified firms as follows: Bids Due: No later than 2:00 p.m. CST, Tuesday, June 26, 2018 At: Marathon County Facilities & Capital Management Department offices 1308 West Street Wausau, Wisconsin 54401 Bid Opening: Bids will be opened publicly at the above-stated location, date, and time. Basis of Bid: Single Prime Contractor Lump Sum Bids received after 2:00 p.m. will not be accepted. Actual receipt by said time is required and deposit in the U.S. mail is insufficient. The envelope containing the sealed Bid shall bear the name and address of the interested firm and the notation U W Marathon County - Chiller Replacement Project on the outside of the envelope. Instructions: Bid Documents, including Drawings and Specifications, are available digitally by contacting Facilities.Capital@co.marathon.wi.us. Digital bid sets will be e-mailed at no charge. Printed Bid Documents may be purchased for $60.00 and a separate $25.00 non-refundable payment is required if printed documents are to be shipped. Partial sets of Bid Documents are not available. The cost of printed Bid Documents is not refundable. Interested parties may call 715-261-6980 to request information on ordering these documents. All contractors are responsible for viewing/downloading the correct documents for the purposes of providing a sufficient bid. As holders of these documents, the viewer assumes full responsibility to obtain any addenda or other materials prior to bidding and/or construction of the project. Since neither the Owner nor ALV Engineering has control over the means of printing these documents, the viewer is responsible for verifying that all documents are obtained and that they have been printed correctly. Bidder is responsible for errors or missing information if documents are obtained from sources other than those identified herein. Owner will not allow or excuse incorrect bids submitted by a Contractor based on errors or missing information in documents obtained from other sources. Drawings and specifications will be available on June 8, 2018. In general, the work is defined by the Contract Documents and consists of removal and replacement of the existing water-cooled chiller unit and related electrical and general construction work. The work under the Contract shall be commenced on or before a date to be specified in the Contract or written Notice to Proceed of the Owner, and shall achieve Substantial Completion no later than November 2, 2018. Document Availability: Bidding Documents will be on file after June 7, 2018 and may be viewed at the Marathon County Facilities and Capital Management office, 1308 West Street, Wausau, WI 54401 and at the Wausau Builders Exchange (located at Presto Prints 607 Washington Street, Wausau, WI 54403, 715-842- 2226). Mandatory Pre-bid Conference: A pre-bid conference will be conducted June 19, 2018, at 10:00 a.m. on the project site enter at the main entrance at 518 S. 7th Avenue. This Conference is MANDATORY for all prime contractor bidders. Each Bidder shall visit the site to familiarize themselves with conditions under which they will operate. All interested parties in attendance at the pre-bid meeting will sign the attendance form. Bidders shall visit the site prior to submitting their bid. There are no provisions for any additional dates for site visits Bid Rejection: Marathon County reserves the right to reject in whole or in part any and all bids, to waive any informalities, and to accept the bids determined to be in the best interest of the County. This invitation may be canceled if determined to be in the best interest of the County. Bids shall remain in effect for a period of 90 days. Ethics: The General Code of the County of Marathon contains various procurement policies which are applicable to this proposed procurement. These include prohibitions against gratuities and kickbacks. This request is governed by the Marathon County Procurement Code, a copy of which is available at the County Clerk's office in the Courthouse. Bid Security: Bids shall be accompanied by a security deposit in the form of a Bid Bond or certified check in the amount of no less than 10 percent of the Bid Sum. Endorse the Bid Bond or certified check in the name of the Owner as obligee, signed and sealed by the Contractor as principal and the Surety. After a Bid has been accepted, securities will be returned to all other Bidders. The accepted bidder's security deposit will be returned after delivery to the Owner of the required Performance and Labor and Materials Payment Bond. Include the cost of the Bid security in the Bid Sum. If no contract is awarded, all security deposits will be returned. Performance and Payment Bonds: Performance and Payment Bonds are required. State Sales Tax: This project is tax-exempt (per 2015 Wisconsin Act 126). County of Marathon, Wisconsin By: Dan Hoenecke, Facility Planner Facilities & Capital Management Dept. Run: June 9, 2018 WNAXLP
